Invoicing Specialist

About this role

Why SoftwareOne?

SoftwareOne is a global software and cloud solutions provider and distributor, powered by around 12,000 people across more than 70 countries. But what really makes us SoftwareOne is our people: curious minds, different perspectives, and talented teams working together to solve real challenges and create meaningful impact. Here, you’ll have the opportunity to grow, explore new possibilities, and build a career that’s uniquely yours, while helping shape what’s next in technology.

The role

Are you passionate about ensuring accurate and compliant billing processes that support business success?

Do you enjoy working with stakeholders across Finance, Sales, and Operations to deliver exceptional customer service?

Would you like to be part of a collaborative finance team supporting a global technology organization?

At SoftwareOne, our Finance team plays a critical role in supporting business growth, operational excellence, and customer satisfaction. We are looking for an Invoicing Specialist to support billing operations, invoicing compliance, and finance process excellence while ensuring accurate and timely invoice management across a dynamic business environment.

As an Invoicing Specialist, you will be responsible for managing invoicing and billing activities, ensuring compliance with company policies and Philippine statutory requirements. You will work closely with Sales, Customer Success, Operations, Contract Management, Finance teams, and customers to ensure invoices are accurate, compliant, and delivered on time while supporting efficient Accounts Receivable processes.

Key responsibilities:

• Preparing, validating, and issuing customer invoices in accordance with contracts, purchase orders, billing schedules, and supporting documentation.
• Ensuring billing accuracy by reviewing customer information, pricing, payment terms, currencies, and applicable tax requirements.
• Supporting compliance with Philippine tax regulations, including VAT, withholding tax requirements, and relevant BIR documentation.
• Performing billing reconciliations, investigating discrepancies, and supporting month-end closing activities to ensure financial accuracy.
• Collaborating with internal stakeholders and customers to resolve billing inquiries, invoice discrepancies, and documentation requirements.
• Contributing to process improvements, finance system enhancements, internal controls, and automation initiatives that improve operational efficiency.

What we need to see from you

• Degree in Accountancy, Accounting Technology, Finance, Business Administration, or a related discipline.
• Experience in invoicing, billing, accounts receivable, finance operations, or related accounting functions.
• Working knowledge of Philippine invoicing requirements, BIR regulations, VAT, withholding tax, and related statutory compliance processes.
• Experience using ERP or finance systems such as Microsoft Dynamics 365 or similar platforms.
• Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
• Strong communication and stakeholder management skills with the ability to work effectively across local, regional, and global teams.

Job Function

Finance